Administrative Assistant

Wellspan Health - Lebanon, PA

Full-time

Lebanon, PA

Ambulatory Health Care Services

About the position

The Administrative Assistant at WellSpan Health plays a crucial role in providing diversified and confidential administrative support within The Good Samaritan Hospital. This position requires a blend of technical, communication, and interpersonal skills to effectively manage various administrative tasks, coordinate programs, and support leadership in their daily operations.

Responsibilities

• Composes documents such as memorandums, policies, committee minutes, manuals, letters, and forms from dictation.
• Answers telephones, routes callers, takes messages, and provides routine information to callers.
• Schedules appointments and maintains daily calendar(s).
• Coordinates and arranges meetings, appointments, and facilities, and records minutes as required.
• Collects information needed for conferences and reports.
• Sets up and maintains files and records, including confidential information.
• Transcribes dictation of a highly confidential nature.
• Compiles data for and prepares reports, analyses, and statements.
• Enters and retrieves data from established computer files or cloud-based systems.
• Opens and routes incoming mail and distributes correspondence to staff.
• Administers and coordinates assigned programs, projects, and processes.

Requirements

• High School Diploma or GED required.
• Associates Degree in Business Administration preferred.
• 2 years of relevant work experience required.
• Basic computer skills.
• Transcription skills.
• Excellent interpersonal and communication skills.