Administrative Assistant

$52,000 - $52,000/Yr

Kaizen Medical - Nashville, TN

Part-time - Entry Level

Remote - Nashville, TN

Professional, Scientific, and Technical Services

About the position

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Medical Device Sales organization. This part-time role is crucial for supporting daily operations and ensuring efficient office management, requiring strong communication skills and proficiency in Google Suite.

Responsibilities

• Handle phone calls with professionalism, demonstrating excellent phone etiquette.
• Provide administrative support including scheduling appointments, managing calendars, and organizing files.
• Assist with customer service inquiries and provide support to clients as needed.
• Proofread documents for accuracy and clarity before distribution.
• Maintain office supplies inventory and place orders as necessary.
• Collaborate with team members to ensure smooth workflow and effective communication.
• Utilize Google Suite or Office for document creation, data management, and communication.
• Assist in various personal assistant tasks as required by management.
• Assist in organizing and summarizing communication from multiple manufacturers.
• Communicate to our sales team on upcoming events and trainings.
• Initiate onboarding for new hires to our company.
• Assist in generating and organizing commission reports for our representatives.

Requirements

• Proven experience as an administrative assistant or in a similar role is preferred.
• Strong customer service skills with a focus on client satisfaction.
• Proficiency in Google Suite applications (Docs, Sheets, Drive).
• Excellent proofreading skills with attention to detail.
• Ability to multitask effectively while maintaining a high level of organization.
• Strong interpersonal skills and the ability to work collaboratively within a team.

Nice-to-haves

• Previous experience in customer support or personal assistant roles is advantageous.

Benefits

• Flexible schedule
• Paid time off
• Parental leave