Administrative Assistant

$54,080 - $58,240/Yr

Integr8Staff, Llc. - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Administrative and Support Services

About the position

Integr8staff is seeking a polished and experienced Administrative Assistant to provide high-level administrative support to the Chief Financial Officer (CFO) and Chief Operating Officer (COO), as well as other executive-level staff. This role involves a variety of clerical and administrative tasks, ensuring smooth operations within the executive team and contributing to the overall efficiency of the organization.

Responsibilities

• Provides administrative support and assistance to the Executive team and other leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, expense reports, and other documents for senior staff.
• Arranges travel, hotel, transportation, and other accommodations for executives.
• Receives and sends daily mail coordinating delivery to appropriate personnel.
• Manages calendars and schedules meetings for the executive team.
• Welcomes and directs visitors and clients.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Prepares agendas and schedules for meetings.
• Provides weekly status updates on projects, as well as personnel matters or changes within the organization.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Invoice review and prep for payment for office-related expenses.
• Administers Corporate Credit Card program.
• Performs additional duties as assigned by executives.

Requirements

• A completed Bachelor's Degree highly preferred.
• Bilingual English/Spanish highly recommended.
• 3+ years of executive assistant experience supporting C-level personnel.
• Excellent customer service skills, including phone, verbal and written communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Superb organizational and time management skills.
• Ability to function well in a high-paced environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type a minimum of 55 words per minute.
• Extremely proficient with Microsoft Office Suite including Excel, PowerPoint, and Visio with the ability to learn new or updated software.

Nice-to-haves

• Experience with Visio is a plus.

Benefits

• Competitive hourly pay of $26 - $28.
• Full-time position with a standard 40-hour work week.
• Opportunity for temporary-to-hire placement.