Administrative Assistant

$41,080 - $60,320/Yr

Maricopa County - Surprise, AZ

Full-time - Entry Level

Surprise, AZ

Executive, Legislative, and Other General Government Support

About the position

The Administrative Assistant (Judicial Clerk) position supports the operations of the Maricopa County Justice Courts by managing various administrative tasks, including servicing a busy front counter, accepting payments, filing, and docketing. This role is essential in ensuring the smooth functioning of court operations and providing quality customer service to the public, law enforcement, and attorneys.

Responsibilities

• Provide quality customer service and assist the general public, law enforcement agents, and attorneys over the phone and at the counter with understanding legal filing procedures, associated fees and fines, and where to locate court-related forms.
• Review legal documents for sufficient information, conformity, jurisdiction, completeness, timeliness, and supporting documents.
• Schedule and amend the court docket, coordinate court dates, and issue appearance and release order notices.
• Prepare bench warrants and releases, issue summonses, subpoenas, minute entries, certified copies, and other court forms.
• File and retrieve legal documents and materials from an automated case management tracking system.
• Maintain the order of documents, identify those for transfer to the archives, and purge records according to the retention schedule.
• Collect, post, receipt, and reconcile monetary transactions daily.

Requirements

• Two years of clerical, customer service, cash handling, and/or data entry experience.
• High school diploma or GED.
• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis.

Nice-to-haves

• Bilingual (English/Spanish) skills.
• Experience processing case types such as criminal misdemeanors, criminal traffic, civil traffic, eviction actions/forcible detainers, regular civil, small claims, orders of protection/injunction against harassment.

Benefits

• Employee discount
• Retirement plan
• Tuition reimbursement
• Wellness program