Administrative Assistant

Robert Half - Weare, NH

Full-time - Entry Level

Weare, NH

Administrative and Support Services

About the position

The Administrative Assistant role at Robert Half in Weare, NH, is designed to provide essential support to the Management Team. This long-term contract position involves a variety of administrative tasks that contribute to the smooth operation of the management team, with the potential for permanent placement for the right candidate.

Responsibilities

• Serve as the primary contact for all office management-related inquiries from both internal staff and external parties.
• Keep records up-to-date, including work orders, maintenance schedules, vendor contracts, and employee information.
• Organize and schedule inspections and services, coordinating with contractors, vendors, and suppliers for necessary service calls.
• Track and manage purchase orders, invoices, and expense reports related to operations.
• Prepare reports and documentation for meetings with managers, staff, and leadership teams.
• Manage inventory levels and order office supplies as needed to ensure operational continuity.
• Assist with onboarding new team members, managing paperwork, and coordinating training.
• Analyze internal processes to identify and implement improvements in efficiency, performance, and cost management.
• Collect and evaluate data related to operations, including expenses, vendor performance, and resource utilization.

Requirements

• MS Excel and 360 experience a must
• Functions and Formulas
• Minimum of 3 years of office management experience

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan