Administrative Assistant

Gonzaba Medical Group - San Antonio, TX

Full-time

San Antonio, TX

Ambulatory Health Care Services

About the position

The Administrative Assistant at Gonzaba Medical Group will support the HIT Director by performing a variety of complex administrative tasks that require initiative, independent judgment, and exceptional customer service. This role is essential for maintaining operational efficiency and ensuring effective communication within the organization.

Responsibilities

• Obtain updates from department members for ongoing operational activities.
• Set up and arrange meetings, creating agendas, and tracking action items from those meetings.
• Compose correspondence requiring specific knowledge of methods, procedures, policies, or other information.
• Prepare letters, memos, or other documents from rough drafts.
• Maintain a working knowledge of Gonzaba Medical Group software and systems as needed.
• Retrieve records and/or information files and forward to others when necessary.
• Maintain checklists, logs, worksheets, or other records used to monitor the status of a project or business activity.
• Prepare analyses or summaries of programs, reports, or other information as needed or required.
• Locate and retrieve data, records, or other information needed to conduct and/or complete work activities.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.
• Exercise discretion and independent judgment while maintaining strict confidentiality.

Requirements

• High school diploma or GED certificate required.
• Six (6) years of experience as an executive assistant, administrative assistant, or closely related position required.
• Knowledge of word-processing software, spreadsheet software, email software, and Internet browsers.
• A clear driving record and a Class C Texas Drivers License, and a personal vehicle is required.

Nice-to-haves

• Certificate as an Administrative Assistant or a Medical Office Specialist preferred.
• An associate degree or higher in Business Administration, Healthcare Administration, or a closely related field is highly preferred.
• Knowledge of desktop and mobile productivity and organizational tools preferred.