Administrative Assistant

$41,600 - $52,000/Yr

Ryan Specialty Group - Dallas, TX

Full-time - Entry Level

Onsite - Dallas, TX

Insurance Carriers and Related Activities

About the position

The Administrative Assistant will provide high-level support to Senior Management in a fast-paced environment, demonstrating exceptional skills and a commitment to teamwork. The role involves managing communications, organizing supplies, scheduling meetings, and maintaining office operations to ensure efficiency and professionalism.

Responsibilities

• Answer phones, screen calls, transfer calls, and take messages.
• Greet visitors with courtesy and professionalism.
• Perform follow-ups for various information requests received from customers/fellow employees.
• Organize supplies, keeping inventory records and placing orders.
• Perform basic office duties: filing, copying, and printing documents.
• Process all incoming electronic and physical mail.
• Process all outgoing physical mail.
• Keep meeting rooms and common spaces neat and tidy, run, and empty dishwasher daily.
• Perform additional duties as assigned.
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, and verifying receipt of supplies.
• Coordinate and schedule meetings, appointments, and travel arrangements for managers and staff.
• Serve as the point of contact for internal and external communications, including answering phone calls, responding to emails, and greeting visitors.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Accurately enter and update data in various systems and databases, ensuring data integrity and confidentiality.
• Organize and maintain electronic and paper files, ensuring documents are easily accessible and properly archived.

Requirements

• 6 months to a year of related experience.
• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Benefits

• Paid time off for company holidays, vacation, sick and personal days.
• Paid parental leave.
• Mental health services.