Administrative Assistant

$52,000 - $62,400/Yr

Depinho Roofing - Orange, CA

Full-time - Entry Level

Orange, CA

Specialty Trade Contractors

About the position

The Administrative Assistant at DePinho Roofing Inc. plays a crucial role in supporting the front office team by managing customer service inquiries, assisting with accounts payable and human resources tasks, and ensuring smooth office operations. This position requires a detail-oriented individual who can handle a variety of administrative duties in a fast-paced environment, contributing to the company's growth and success.

Responsibilities

• Respond to high volume of incoming phone calls and emails, including customer service requests and job status inquiries.
• Input service request orders into Job Nimbus and update statuses and notes as needed.
• Email proposals to customers and follow up to confirm receipt.
• Receive and reconcile material purchase invoices with bill of ladings and purchase orders.
• Input material invoices and purchase orders into QuickBooks and receive invoices against purchase orders.
• Issue purchase orders for materials and audit invoice statements for the AP manager.
• Assist with onboarding new hires and maintaining employee personnel files.
• Track workers' compensation claims and maintain OSHA records.
• Assist in tracking employee benefits and compliance with Cal Savers.
• Create job files and update project data in QuickBooks and Job Nimbus.
• Monitor and order office supplies as needed.
• Manage and organize files for easy access to information.
• Proofread documents for accuracy and clarity before distribution.

Requirements

• Proven experience as an Administrative Assistant or in a similar role is preferred.
• Strong computer literacy skills, particularly with Microsoft Suite applications and QuickBooks Desktop.
• Excellent organizational skills with the ability to manage multiple tasks effectively.
• Experience in data entry and document proofreading is highly desirable.
• Familiarity with office management practices is a plus.
• Familiarity with new hire onboarding processes, workers' compensation, and OSHA record-keeping is a plus.
• Bilingual candidates who can communicate in Spanish are encouraged to apply.

Nice-to-haves

• Familiarity with office management practices.
• Experience in workers' compensation and OSHA record-keeping.

Benefits

• Health insurance
• Paid time off