Administrative Assistant

$43,680 - $47,840/Yr

Coastline Equipment - Santa Maria, CA

Full-time - Entry Level

Santa Maria, CA

Machinery Manufacturing

About the position

The Administrative Assistant at Coastline Equipment will provide essential support to the Service and Sales Managers at the Santa Maria location. This role involves managing sales reports, maintaining customer lists, and ensuring accurate processing of various administrative tasks. The position is designed for entry-level candidates who possess strong organizational and communication skills, and it plays a crucial role in the overall efficiency of the dealership's operations.

Responsibilities

• Provide support to the Service & Sales Managers.
• Administer and submit sales reports in a timely manner.
• Update and maintain assigned customer lists.
• Process and review for accuracy of lost sales report.
• Demonstrate a comprehensive knowledge of department policies and procedures.
• Collect details of deals in a timely manner, providing updates as necessary.
• Process and submit commissions for payment.
• Assist in monthly salesmen one-on-ones.
• Prepare Sold/Hold/Demo notices.
• Prepare Warranty letters.
• Process Used Equipment requests.
• Prepare Used Equipment ads.
• Develop expert knowledge on Handle CRM tool.
• Prepare Preventative Maintenance agreement quotes.
• Maintain current memberships.
• Provide monthly market share analysis.
• Prepare package pricing on whole goods.
• Assist with Branch Inventory control.
• Assist with interdepartmental tasks as needed.
• Prepare shippers for inventory delivery/pick-up/transfers.
• Assist with processing sales of attachments to key rental accounts.

Requirements

• Experience with Clerical practices.
• High School Diploma or GED.
• Good communication skills - oral and written.
• Ability to work well under pressure meeting multiple and sometimes competing deadlines.
• Demonstrate cooperative behavior with Sales, Service, Rental Departments, fellow colleagues, and managers.
• Good organizational skills and broad computer skills.
• Physical ability to perform phone conversations (normal speaking and hearing).
• Experience with software, computers, and office equipment.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Paid holidays