Administrative Assistant

$37,440 - $37,440/Yr

Community Options - Ogden, UT

Part-time - Entry Level

Ogden, UT

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Administrative Assistant at Community Options, Inc. provides essential administrative and secretarial support to ensure smooth operations within the organization. This part-time role involves scheduling appointments, managing communications, and maintaining office supplies, all while supporting individuals with disabilities in a non-profit environment.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Retrieve information from files when needed
• Maintain daily and monthly schedules for all necessary staff to determine location and availability
• Organize and prioritize large volumes of information and calls
• Complete typing and copying as needed for management staff
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non-recurring and ongoing projects
• May be required to take mail to the post office using own vehicle
• Maintain conference room usage log
• Check fax machine and distribute faxes to appropriate staff

Requirements

• High school diploma or GED
• Two years of related administrative experience
• Valid driver's license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Ability to type 50+ words per minute
• High level of interpersonal skills to handle sensitive and confidential situations
• Excellent verbal and written communication skills
• Independent judgment to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Ability to deal with individuals from all levels of the organization

Benefits

• Flexible scheduling
• Part-time hours
• Opportunity to work in a non-profit environment