Administrative Assistant

$37,440 - $54,080/Yr

Oso Grande Technologies - Albuquerque, NM

Full-time - Entry Level

Albuquerque, NM

Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

About the position

Oso Grande Technologies, Inc. is seeking an experienced Administrative Assistant to support the CEO and ensure smooth day-to-day office operations. The role involves managing multiple tasks, providing administrative support for high-level projects, and fostering a welcoming environment for staff and visitors. The ideal candidate will have a strong background in administrative roles, particularly in IT-related industries, and will thrive in a dynamic, fast-paced environment.

Responsibilities

• Provide administrative support to the team, including managing correspondence, calendars, scheduling meetings, and overseeing office operations.
• Answer and direct incoming and outgoing phone calls, company emails, postal mail, faxes, customer tickets, etc.
• Oversee office supply inventory and ensure the office is well-stocked and organized.
• Organize and maintain administrative files, records, and correspondence effectively.
• Professionally liaise with staff, customers, vendors, and stakeholders.
• Produce copywriting for marketing materials, including brochures, web content, social media posts, and other collateral.
• Assist with special events and business meetings, including creating and sourcing collateral such as flyers, web graphics, brochures, company swag items, and gifts, as well as arranging catering.
• Maintain discretion and confidentiality while handling sensitive information.
• Create and manage standard operating procedures (SOPs) for the administrative role to ensure consistency and efficiency in office operations.
• Participate in accounts payable process and lightweight bookkeeping.
• Other special projects as assigned.

Requirements

• Bachelor's degree preferred.
• Minimum of 5 years of experience as an administrative assistant, preferably in an IT-related industry.
• Very strong written and verbal communication skills, with the ability to produce professional, clear, and concise copy.
• Excellent organizational skills and attention to detail; ability to plan, organize, and schedule efficiently, prioritizing key tasks to ensure deadlines are met.
• Excellent proficiency with Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, SharePoint, and Teams); familiarity with Microsoft Planner and Canva is preferred.
• Excellent computer proficiency and comfort with learning new technologies and software.
• Strong decision-making and prioritization skills, with the ability to effectively solve complex issues and manage competing priorities.
• Knowledge of general administrative practices and procedures, with a proactive approach to solving problems.
• Ability to safely lift objects weighing up to 35 lbs.
• Ability to work independently while contributing to a team-oriented environment.
• Bilingual English/Spanish a plus!

Nice-to-haves

• Familiarity with Microsoft Planner and Canva is preferred.
• Experience in marketing/copywriting for at least 1 year.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off (PTO)
• Tuition reimbursement
• Continuing education and training opportunities