Administrative Assistant

Bates Troy Healthcare

Full-time - Entry Level

Personal and Laundry Services

About the position

The Administrative Assistant at Troy Healthcare, LLC is a full-time role focused on providing essential administrative support to ensure the smooth and efficient operation of the office. The ideal candidate will be proactive, detail-oriented, and possess strong organizational skills, with a particular emphasis on managing financial and administrative tasks effectively.

Responsibilities

• Assist with Accounts Payable (AP) and Accounts Receivable (AR).
• Input financial data into the manufacturing software system.
• File and organize invoices, receipts, and other financial records.
• Manage shipment-related payable accounts.
• Respond to AP/AR-related emails and inquiries.
• Mail checks and other finance-related documents.
• Respond to customer inquiries via email and phone.
• Collaborate with the team to resolve customer concerns.
• Coordinate the sample process for the sales and marketing teams.
• Order and manage office supplies.
• Ensure office supply areas are organized and restocked.
• Assist with filing, record organization, and general office duties.
• Provide additional administrative support as needed.

Requirements

• Proven experience as an Administrative Assistant or in a similar role is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and the ability to learn new software quickly.
• Familiarity with financial software is highly desirable.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Keen attention to detail and strong problem-solving abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• High school diploma or equivalent; additional qualifications in office administration or related fields are a plus.

Nice-to-haves

• Experience in system administration (3 years required).
• Additional qualifications in office administration or related fields.

Benefits

• No weekends
• No nights
• Day shift
• Weekends & holidays off