Administrative Assistant

DRIPLOC - Driploc - Oklahoma City, OK

Full-time

Oklahoma City, OK

About the position

The Administrative Assistant position at Driploc involves performing various administrative functions within a field office environment. The role is crucial for ensuring smooth operations by managing communications, handling accounts payable and receivable, and maintaining organized job files. The ideal candidate will be detail-oriented and capable of working under time constraints while providing excellent customer service.

Responsibilities

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

Requirements

• Managing the front desk functions as they relate to phone calls, visitors and mail distribution
• Accounts Payable: sorting, matching, and scanning invoices and check requests
• Accounts Receivable: receiving payments from customers and depositing funds to appropriate account(s)
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information