Administrative Assistant

$35,880 - $35,880/Yr

City Of Enid - Enid, OK

Full-time - Entry Level

Enid, OK

Petroleum and Coal Products Manufacturing

About the position

The Administrative Assistant position at the City of Enid's Public Utilities Management department is designed to enhance the quality of life for residents and guests by providing efficient clerical support. The role involves a variety of administrative tasks, including drafting documents, managing schedules, and assisting with budget preparations, all aimed at ensuring the smooth operation of the Public Utilities Division.

Responsibilities

• Draft and prepare reports, memos, letters, and other documents using various software.
• Drive City vehicle for mail runs and manage incoming mail.
• File and retrieve documents, records, and reports.
• Receive incoming calls, determine the nature of the call, and direct to the appropriate department.
• Acquaint new employees with policies and work procedures.
• Perform general office duties such as ordering supplies and maintaining records management systems.
• Prepare agendas and record minutes for meetings.
• Assist with department budget preparations and process invoices.
• Manage and maintain the Director's schedule.
• Provide assistance to other departments as needed.

Requirements

• High school diploma or GED; one year of related experience or training.
• Intermediate skills in Word and Excel.
• Keyboarding speed of 50 wpm.
• Possession of a valid Oklahoma driver's license with an acceptable driving record.
• Knowledge of administrative and clerical procedures and systems.
• Proficient personal computer skills including electronic mail and record-keeping.

Nice-to-haves

• Additional related training preferred.

Benefits

• Competitive hourly wage of $17.25
• Full-time employment with stable hours
• Opportunity for professional development and training