Administrative Assistant

$56,576 - $66,061/Yr

Weill Cornell Medicine - New York, NY

Full-time

New York, NY

Educational Services

About the position

The Administrative Assistant at Weill Cornell Medical College provides essential operational, financial, and administrative support to the office. This role involves coordinating schedules, managing communications, and ensuring the smooth operation of administrative tasks to facilitate the office's functions effectively.

Responsibilities

• Coordinates calendars and schedules appointments and meetings, prioritizing requests and arrangements.
• Answers phones, responds to inquiries, and triages calls to appropriate personnel.
• Responsible for travel and conference arrangements, organizing itineraries and making reservations.
• Handles procurement activities related to goods, services, and equipment as needed.
• Manages disbursement and reimbursement activities as required.
• Maintains inventory of supplies and equipment, orders as authorized, and confirms delivery accuracy.
• Ensures facilities and equipment are in optimal working condition, coordinating maintenance and repairs as needed.
• Coordinates room reservations and provides on-site support, including audiovisual equipment setup and refreshments.
• Initiates and prepares written correspondence based on functional needs.
• Records and distributes meeting minutes.
• Performs other related duties as assigned.

Requirements

• High School Diploma
• Approximately 2 years of prior administrative support experience
• Demonstrated proficiency with MS Office Suite and database applications
• Ability to exercise standards of professionalism in appearance and demeanor
• Excellent customer service skills in person, via email, and on the telephone
• Strong communication and interpersonal skills, with the ability to interact with multiple constituencies
• Demonstrated organizational skills and attention to detail
• Ability to multi-task and self-prioritize work.