Administrative Assistant

$41,600 - $56,098/Yr

Hazelden Betty Ford Foundation - Center City, MN

Full-time - Entry Level

Center City, MN

1,001-5,000 employees

Social Assistance

About the position

The Administrative Assistant at the Hazelden Betty Ford Foundation plays a crucial role in providing clerical support and ensuring a welcoming environment for patients, visitors, and staff in the Recovery Services administrative area. This position is responsible for coordinating daily operations at the Front Admissions Desk and maintaining a positive image of the organization through quality customer service.

Responsibilities

• Function as receptionist in Recovery Services administrative area by providing a welcoming, hospitable area for patients, visitors, vendors, and staff.
• Coordinate daily operations to ensure continuity of services and processes for the Front Admissions Desk.
• Attend to routine office activities for designated staff to promote efficient daily operation.
• Provide direction and coverage for the Front Desks in Butler, Richmond Walker and Visiting.
• Maintain a welcoming, hospitable reception area for Hazelden visitors, patients, and staff.

Requirements

• Proficient computer skills in Microsoft Office applications (including Outlook, Excel, Word, Power Point, Visio).
• 1-3 years' related administrative experience.
• Proven ability to schedule and host virtual meetings (such as WebEx).
• Proven ability to work independently, prioritize workload, and balance heavy workload while managing frequent interruptions.
• Demonstrated interpersonal skills (such as greeting visitors, answering and routing phone calls, coordinating work activities with staff etc.).
• Must satisfactorily pass a state/license specific background check.

Nice-to-haves

• Vocational or technical training (2 years or more).
• Prior experience with scheduling for healthcare.
• Bachelor's degree.
• Advanced skill in Microsoft Office applications.

Benefits

• Competitive Health, Dental and Vision Plans
• Retirement savings plan with employer match
• Paid time-off
• Tuition reimbursement