Administrative Assistant

$29,848 - $29,848/Yr

Swirca & More - Evansville, IN

Full-time

Evansville, IN

About the position

The Administrative Assistant will perform a variety of administrative and office support activities for multiple supervisors, ensuring the efficient and smooth day-to-day operation of the office. This role involves organizing and coordinating office operations, procedures, and resources to facilitate effectiveness and efficiency.

Responsibilities

• Manage the company's lobby and kitchen area
• Greet and direct all visitors, including vendors and clients
• Ensure completion of paperwork, sign-in and security procedures
• Perform general administrative duties
• Answer and direct phone calls
• Support the Development department as needed, including event planning, creating or updating presentations, budgets, communications, tickets, spreadsheets, and social media
• Develop and maintain filing system
• Provide general support to visitors
• Keep electronic sign updated
• Responsible for developing and maintaining external monthly newsletter
• Update and maintain donor record base through Gift works as checks are received
• Ensure prompt completion of thank you notes to all donors
• Maintain all community calendars with updates of activities and events at SWIRCA
• Organize and lead the USDA food commodity program guaranteeing compliance with codes
• General data entry
• Organize and complete mailings for special projects as needed

Requirements

• High school diploma with at least two years of administrative experience
• Knowledge of accounting, data and administrative management practices and procedures and basic business principles
• Valid Indiana Driver's License
• Strong skills in computer competency, time-management and organization
• Attention to detail and high level of accuracy
• Exercise sound judgment and problem-solving skills
• Adept at planning and organizing
• Must show initiative
• Maintain integrity
• Offer adaptability
• Excellent written and verbal communication skills
• Teamwork and collaboration