Administrative Assistant

Science And Engineering Services - Huntsville, AL

Full-time - Entry Level

Huntsville, AL

Transportation Equipment Manufacturing

About the position

The Administrative Assistant will support the Facility Security Officer (FSO) and perform routine office clerical duties, including front office reception, travel assistance, and compliance with DoD regulations. This role involves customer service, managing files, and ensuring proper handling of departmental communications.

Responsibilities

• Perform routine office clerical duties and support the front office reception area.
• Act as a receptionist; answer the telephone and provide information on departmental and agency policies and procedures.
• Serve as the point of contact for travel coordination duties in accordance with GSA and government DoD requirements.
• Complete reviews and audits of travel orders to ensure compliance with regulatory guidance and submit to accounting.
• Maintain a variety of files and records to support the FSO and travel, filing in accordance with established systems.
• Open and distribute mail in the assigned department; sort and process outgoing mail.
• Provide customer service, information, referrals, and assistance to the general public and other departments in reference to assigned responsibilities.
• Perform other related duties as assigned.

Requirements

• High school diploma or GED required; prefer 2 years AS degree or BS/BA degree.
• Experience in an administrative professional role.
• Knowledge of Microsoft Word, Outlook, PowerPoint, and Excel.
• Experience with the DoD travel regulations/guidelines is a plus.
• Ability to provide excellent customer service and work as a member of a team.
• Ability to perform receptionist duties, including escorting, processing administrative packages, and answering phones.
• Ability to format documents properly.
• Possession of excellent spelling and grammar skills.