ADMINISTRATIVE ASSISTANT

$45,000 - $55,000/Yr

City Of Pontiac - Pontiac, MI

Full-time - Entry Level

Pontiac, MI

Waste Management and Remediation Services

About the position

The Administrative Assistant to the Director of Grants & Philanthropy is responsible for providing comprehensive support to the Director and the associated teams. This role involves a variety of administrative tasks that require minimal supervision, emphasizing teamwork, quality work, and ownership of responsibilities.

Responsibilities

• Read and screen incoming correspondence and reports, assessing their importance and organizing documents accordingly.
• Compose letters and memoranda in response to incoming mail or calls.
• Prepare agendas and collect materials for meetings and conferences.
• Maintain the files of the Grants & Philanthropy Department.
• Prepare necessary correspondence, records, reports, and promotional materials for the Grants & Philanthropy and Economic Development Departments.
• Perform routine office management activities and special projects as assigned.
• Maintain files in accordance with the record retention policy.
• Produce written documents with clear organization and proper grammar.
• Exercise independence, judgment, diplomacy, and discretion when handling confidential matters.
• Communicate effectively with customers, clients, and the public in person or by telephone.
• Respond appropriately to public inquiries and present a positive public image.
• Identify and resolve problems in a timely manner.

Requirements

• Bachelor's degree and a minimum of two years of relevant experience, or a high school diploma with a minimum of four years of relevant experience.
• Knowledge of business English, spelling, and math.
• Familiarity with modern office practices, procedures, and equipment.
• Understanding of city rules, regulations, policies, and procedures.
• Proficiency in PC software applications for word processing, spreadsheets, graphic presentations, and database management.

Nice-to-haves

• Advanced secretarial training and education.