Administrative Assistant

$35,360 - $39,520/Yr

Self Storage Consulting Group - Gilbert, AZ

Full-time - Entry Level

Gilbert, AZ

Real Estate

About the position

Self Storage Consulting Group (SSCG) is seeking a full-time Administrative Assistant for their Gilbert, AZ office. The role involves providing administrative support across various departments, managing office tasks, and ensuring a welcoming environment for clients and staff. The ideal candidate will possess strong interpersonal skills and be able to work independently while effectively managing time and tasks.

Responsibilities

• Answer general phone inquiries with a professional demeanor
• Direct phone inquiries to the appropriate staff members
• Reply to general information requests with accurate information
• Greet clients/suppliers/visitors/vendors in a friendly and professional manner
• Support various departments with administrative tasks, such as data entry, filing, and research
• Prepare reports, memos, and documents
• Receive, distribute, and send office mail/FedEx
• Monitor general voice mail and email box and forward to the appropriate staff member
• Purchase, receive, store and monitor office supplies, ensuring that basic supplies are always available
• Maintain accurate and up to date databases such as contact lists and organizational charts
• Back up electronic files
• Coordinate the maintenance of office equipment
• Manage and maintain vendor relationships
• Schedule meetings and take meeting minutes
• Update company calendar
• Arrange travel for staff
• Responsible for sending out lien notices per applicable state laws
• Ensure the office environment is clean, organized, and welcoming
• Handle confidential information with discretion and uphold data protection policies.

Requirements

• High School Diploma required
• Excellent communication, time management and organizational skills
• Ability to multi-task and complete assigned duties within a specified time frame
• Able to work independently and with minimal supervision
• Effective judgment and decision-making skills
• Superior typing and computer skills, Microsoft Office (strong in Word, Excel, PowerPoint and Outlook)
• Skilled at working in web-based programs, databases, internet
• Ability to keep protected information confidential.

Nice-to-haves

• College education in business, computers, or office management desired, but not required

Benefits

• Medical, Dental and Vision Insurance
• Two (2) weeks PTO
• Paid Holidays
• Use of storage 10 x 10 storage unit (after 90-days)