Administrative Assistant

$31,886 - $31,886/Yr

Moka - Wyoming, MI

Part-time - Entry Level

Remote - Wyoming, MI

Nursing and Residential Care Facilities

About the position

MOKA is seeking a part-time Administrative Assistant to support the Community Supports program in Kent County. This role involves providing general office support, assisting the supervisor with various projects and reports, and managing administrative tasks to ensure the smooth operation of the office. The position is hybrid, allowing for both in-office and remote work.

Responsibilities

• Assists supervisor with reports, documents, policies, and projects as required.
• Composes routine correspondence.
• Greets guests visiting the office and provides hospitality.
• Answers the telephone and routes inquiries appropriately.
• Coordinates details for routine and special events and meetings, including room acquisition, meeting notices, and registration.
• Takes minutes at meetings as required by the immediate supervisor.
• Prepares and organizes meeting agendas, minutes, and external correspondence to enhance office efficiency.
• Manages office operations, ensuring adequate supply inventory and conducting routine health and safety drills.
• Prepares and distributes information as needed.
• Maintains and monitors files/documents, performs data entry, and proofs work for accuracy.
• Assists in hiring processes, including applicant screening and setting up trainings.

Requirements

• High school diploma or GED.
• At least three years of experience in a related field.
• Working knowledge of Microsoft Office, especially Excel and Access.
• Experience with Crystal Reports for data reporting.

Nice-to-haves

• Experience as an administrative assistant for 3 years (Preferred).

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Tuition reimbursement
• Paid time off
• Vision insurance
• 401(k) matching
• Flexible schedule