Administrative Assistant

Rose's Agency - New York, NY

Full-time - Entry Level

New York, NY

Administrative and Support Services

About the position

The Administrative Assistant position at Rose International in New York City is a temporary role focused on providing essential office support and clerical work to meet departmental goals. The role involves assisting leadership with office management, onboarding new personnel, and coordinating various administrative tasks to ensure smooth operations within the department.

Responsibilities

• Assist leadership with the management of office and personnel responsibilities, including onboarding of new personnel.
• Help staff management to track case progress and deadlines.
• Review and manage office voicemail.
• Assist with and track correspondence with covered agencies and other stakeholders.
• Conduct initial phone calls with members of the public and people reporting law enforcement misconduct.
• Help coordinate and arrange for meetings and witness interviews.
• Make travel arrangements and prepare travel vouchers as requested.
• Manage and process expense reimbursement for staff.
• Assist with recruitment for new staff by coordinating interviews and gathering applications for the interviewers.
• Prepare reports detailing unit activities, workload, and personnel requirements.
• Order supplies, help with onboarding of new hires, interns, schedule meetings, etc.

Requirements

• High School Diploma or Equivalent
• Experience in office management
• Proficiency in data entry
• Ability to make travel arrangements
• Skills in onboarding new personnel