Administrative Assistant

Phi - Waynesboro, PA

Full-time - Entry Level

Waynesboro, PA

Air Transportation

About the position

The Administrative Assistant plays a crucial role in supporting senior staff and the management team by performing various administrative and clerical duties. This position is essential for ensuring smooth operations within the organization and involves a range of tasks from scheduling appointments to maintaining document filing systems.

Responsibilities

• Drafts letters and documents as directed.
• Schedules appointments for senior staff.
• Maintains necessary document filing.
• Makes employee name badges as necessary.
• Coordinates meeting, lodging and food arrangements for Presbyterian Senior Living sponsored functions/ meetings.
• Makes copies, sends faxes, scans and prints documents as necessary.
• Greets and appropriately directs visitors.
• Promptly answers the telephone and relays accurate information to staff.
• May collect, sort and distribute all incoming and outgoing mail.
• May prepare packages for shipment; receives packages via carrier and ensures proper delivery.
• May be responsible for the maintenance of office supplies.
• May receive and verify invoices for accuracy.
• Performs other administrative or clerical duties as assigned.

Requirements

• Three to five years prior clerical or office experience.
• Demonstrated proficiency of Microsoft Office (including Outlook, Word, Excel, PowerPoint).
• Excellent communication skills.
• Demonstrated organizational skills.
• Ability to prioritize a variety of material required.
• Typing proficiency and ability to operate office machines.
• Must be professional and courteous and provide excellent customer service.

Benefits

• Competitive salary up to $18.50 with experience.
• Full-time schedule with no weekends or holidays.