Administrative Assistant

Intertek Alchemy - El Paso, TX

Full-time - Entry Level

El Paso, TX

About the position

The Administrative Assistant at Intertek-PSI in El Paso, Texas, plays a crucial role in supporting the Professional Services Industries team by managing various administrative tasks. This position is essential for ensuring smooth operations within the architectural, engineering, and construction (A/E/C) industry, providing opportunities for career growth in a dynamic environment.

Responsibilities

• Answer and direct client calls to appropriate staff
• Receive dispatching calls and assist in scheduling of field staff
• Research a wide variety of information requests to determine next steps
• Assist with developing, updating, and/or reviewing local operating procedures and/or work instructions
• Understand and use effective research methodologies to identify and qualify potential clients
• Monitor and maintain information on research made and possible leads and communicate to Operations Management
• Provide sales support and proposal writing
• Prepare invoices, follow up with clients, and conduct accounts receivable

Requirements

• High School Diploma or GED equivalent
• 1 year experience as an administrative assistant
• Experience in Microsoft Word and Excel
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems

Nice-to-haves

• Experience as an administrative assistant in the Construction Materials Testing industry

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k) with company match
• Generous vacation/sick time (PTO)
• Tuition reimbursement