Administrative Assistant

$38,771 - $38,771/Yr

Community Services Agency - Reno, NV

Full-time - Entry Level

Reno, NV

Administration of Housing Programs, Urban Planning, and Community Development

About the position

The Administrative Assistant at Community Services Agency plays a crucial role in supporting the team with various administrative tasks. This position is ideal for a highly organized and customer-oriented individual who can manage multiple responsibilities while maintaining professionalism. The role emphasizes strong customer service skills and proficiency in office management, with a preference for bilingual candidates to effectively communicate with a diverse clientele.

Responsibilities

• Answer the telephone and provide accurate information or forward calls to appropriate staff.
• Greet and assist office visitors.
• Assist Agency personnel with the management of programs or projects as assigned.
• Communicate and interact with clients and program managers; process paperwork; maintain records and files; prepare related correspondence and reports.
• Type, prepare, and proofread routine correspondence and reports.
• Perform clerical work including copying, filing documents, receiving and distributing mail, preparing outgoing mail, and assembling materials.
• Assist with the training of new personnel in routine office procedures.
• Attend staff meetings and in-service training as required.
• Maintain a neat and orderly office environment.
• Collect, enter, and analyze data for report preparation.
• Perform other duties as may be assigned.

Requirements

• High school diploma or GED equivalent.
• Basic knowledge of grammar, spelling, punctuation, and simple mathematical functions.
• Bilingual in Spanish and English strongly preferred.
• Ability to work as part of a team and maintain effective relationships with others.
• Ability to learn and apply the policies and procedures of assigned program area.
• Ability to understand and follow oral and written instructions and read and interpret various materials pertaining to the responsibilities of the job.
• Ability to operate office equipment, including a multi-line telephone, computer, printer, fax machine, etc.
• Ability to organize and maintain filing systems, assemble and analyze information, prepare reports and records in a clear and concise manner, and maintain confidentiality concerning client records and operations.
• Ability to communicate effectively in written and oral form.
• Ability to perform required mathematical calculations quickly and accurately.
• Ability to react calmly and professionally in emergency or stressful situations.

Benefits

• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• 401(k) 5% Match
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance
• Referral program
• Retirement plan