Administrative Assistant

$41,600 - $41,600/Yr

New Albany Presbyterian Church - New Albany, OH

Part-time - Entry Level

New Albany, OH

About the position

The Administrative Assistant at New Albany Presbyterian Church plays a vital role in supporting the church's leadership and ensuring smooth daily operations. This part-time position involves managing administrative tasks, coordinating events, handling communications, and providing support to staff and ministry leaders. The ideal candidate is detail-oriented, efficient, and passionate about serving the church community.

Responsibilities

• Provide administrative support to both the Lead Pastor and Associate Pastor, including managing schedules, coordinating meetings, and handling routine correspondence.
• Provide administrative support to staff and ministry leaders, including printing and preparing materials.
• Manage the building usage calendar and respond to usage requests.
• Ensure proper room set up in coordination with staff and event organizers.
• Order background checks for volunteers and staff as required.
• Manage sitter scheduling for church services and special events.
• Schedule vendors, contractors, and volunteers as needed.
• Track weekly contributions and prepare scorecard.
• Prepare monthly pledge reports and related correspondence.
• Oversee accounts payable and process expense reimbursements.
• Ensure timely payments and maintain accurate financial records.
• Answer phone calls, respond to emails, and handle general inquiries for the church.
• Prepare weekly worship bulletins and worship materials.
• Assist with newsletters and other congregational communications.
• Maintain and update profile and group records on church management platform.
• Assist with scheduling and logistics for weddings, funerals, baptisms, and other special church events.
• Prepare event paperwork, including certificates for baptisms, marriages, etc.
• Maintain filing systems (both digital and physical).
• Manage incoming and outgoing office communications including phone, voicemail, email, and mail.
• Track inventory of office and worship supplies and ensure timely replenishment.

Requirements

• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficient in business ‘office' computer software and cloud storage
• Basic knowledge of financial processes such as accounts payable and reimbursements
• Experience in an administrative role, preferably in a church or nonprofit setting
• Ability to handle confidential information with discretion
• A heart for service and dedication to the church's mission