Administrative Assistant

Carlson Environmental Consultants, Pc

Full-time - Entry Level

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant at Carlson Environmental Consultants, PC will play a crucial role in supporting various departments within the Richmond office. This full-time position requires a highly organized individual who can multitask effectively, prioritize tasks under tight deadlines, and handle last-minute requests with enthusiasm. The successful candidate will be a dedicated team player, assisting in administrative functions across multiple departments and ensuring smooth office operations.

Responsibilities

• Greet vendors and customers
• Coordinate incoming/outgoing mail, including USPS Priority Mail, FedEx, and UPS
• Provide general administrative assistance to Accounting, Human Resources, and Information Technology departments
• Communicate and collaborate with department heads on project needs
• Inventory, manage, and order office supplies and other essentials
• Manage general and site-specific documents, including filing, making updates, editing, binding, and shipping
• Assist in coordinating office training/events, including scheduling, setting up, food ordering, and material printing/copying
• Coordinate training and refreshers/recertifications with the Safety Department
• Ensure staff submit their daily reports and timesheets on time
• Perform additional duties as assigned, including cross-functional interaction with different departments

Requirements

• Associate's degree and/or a minimum of 2 years of administrative experience
• High level of confidentiality
• Strong verbal and written communication skills
• Proficient in Google Sheets, Google Docs, Microsoft Excel, Microsoft Word, PowerPoint, and Adobe Pro Editors
• Ability to sit at a desk or stand for extended periods
• Ability to climb stairs
• Ability to lift 25 lbs or higher
• Valid driver's license
• Eligibility to be legally employed in the U.S.
• Ability to successfully pass a pre-employment drug screen, background check, and motor vehicle records check

Nice-to-haves

• Notary Public
• Bilingual in Spanish/English

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance