Administrative Assistant

Medinah Country Club - Medinah, IL

Full-time - Entry Level

Medinah, IL

Amusement, Gambling, and Recreation Industries

About the position

The Administrative Assistant at Medinah Country Club provides essential support to club leaders, ensuring smooth operations under the direction of the Executive Assistant. This role involves a variety of administrative tasks that require confidentiality, strong communication skills, and a thorough understanding of club policies and procedures. The position is integral to maintaining positive relationships within the club and facilitating effective communication among staff and stakeholders.

Responsibilities

• Performs administrative duties as directed by the Executive Assistant.
• Handles matters and support functions requiring in-depth knowledge of Club policies.
• Maintains positive relationships with staff and stakeholders.
• Distributes information to staff as needed.
• Communicates and coordinates Executive Assistant instructions with various individuals and departments.
• Responds to inquiries and prepares routine and non-routine correspondence.
• Assists in various administrative projects and supports research efforts.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Ensures deadlines are met while adapting to changing priorities.
• Processes expense reports and monitors incoming invoices.
• Answers and directs phone calls, retrieves and distributes messages, and responds to basic inquiries.
• Greets and directs visitors, clients, and employees in a professional manner.
• Maintains inventory of office supplies and coordinates the maintenance of office equipment.
• Opens, sorts, and distributes incoming mail.
• Manages electronic and physical documents (scanning, copying, etc.).
• Prepares and mails correspondence via various delivery methods (first class, certified, Federal Express).
• Prints and mails checks, invoices, and other documents as needed.
• Assists other departments with administrative tasks upon request.
• All other duties as assigned by the Executive Assistant and/or General Manager.

Requirements

• Proven experience in an administrative role.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in office software and equipment.
• Strong multitasking abilities and adaptability to changing priorities.
• High school diploma required; Bachelor's degree in Business Administration or related field preferred.
• At least two years of related experience required.