Administrative Assistant

$50,000 - $55,000/Yr

Inglis House - Philadelphia, PA

Full-time - Entry Level

Philadelphia, PA

Nursing and Residential Care Facilities

About the position

The Administrative Assistant at Inglis House plays a crucial role in providing comprehensive administrative support to the Executive Director/Nursing Home Administrator (NHA) and the management team. This position is essential for ensuring effective communication, managing schedules, and enhancing operational efficiency while upholding the organization's values and standards of excellence.

Responsibilities

• Manage an active calendar of appointments for the Executive Director/NHA.
• Complete expense reports and prepare confidential correspondence.
• Arrange complex travel plans, itineraries, and agendas.
• Compile documents for travel-related meetings.
• Ensure schedules are followed and respected, acting as a gatekeeper for the Executive Director/NHA.
• Research, prioritize, and follow up on incoming issues and concerns, including sensitive matters.
• Facilitate smooth communication among departments and maintain credibility with senior management.
• Keep the Executive Director/NHA informed of upcoming commitments and responsibilities.
• Manage special projects that may have organizational impact.
• Draft acknowledgment letters and personal correspondence to support the Executive Director/NHA.

Requirements

• Bachelor's degree preferred.
• Two to three years of experience, preferably in a non-profit organization.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.

Nice-to-haves

• Experience and interest in internal communications.

Benefits

• Competitive salary of $50,000 - $55,000 annually.
• Opportunity to work in a supportive environment with individuals with disabilities.