Administrative Assistant

$49,400 - $89,300/Yr

Leidos - Newport News, VA

Full-time - Entry Level

Hybrid - Newport News, VA

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant will support the Design Group in the Gibbs and Cox Division within Leidos' Sea Systems Business Area. This hybrid role involves providing administrative support to employees at various levels, ensuring that the team can focus on critical missions. The position requires adaptability and a positive attitude to handle a variety of tasks with limited supervision.

Responsibilities

• Perform a wide range of administrative, office management and coordination tasks with limited supervision.
• Coordinate travel arrangements, complete expense reports, and manage calendars for meetings.
• Assist with new employee setup and other duties as required.
• Support various office management functions and adapt to prioritize tasks and challenges.
• Interface with multiple departments and program teams.
• Work with employment agencies to train and support them in entering hours within systems.
• Perform weekly timesheet reconciliation and approval, and track funding against agency budgets.
• Provide weekly reports to program teams and ad hoc reporting as needed.
• Support recruitment and hiring of new staff by scheduling job fairs and candidate interviews.
• Facilitate small to large scale meetings and morale events with senior management.
• Utilize management information systems in support of employees and management.

Requirements

• High school diploma and 3+ years of professional work experience OR bachelor's degree and 1+ year of professional work experience.
• Ability to multitask and prioritize work in a high-volume environment.
• Proficient with MS Office Suite.
• Strong communication skills and ability to work independently with minimal guidance.

Nice-to-haves

• Experience supporting a military program, preferably Navy.
• Prior experience with U.S. Navy or other DoD programs.
• Prior experience with Costpoint, Deltek, Workday, or Concur.

Benefits

• Competitive compensation
• Health and Wellness programs
• Life Protection
• Paid Leave
• Retirement