Administrative Assistant

$42,640 - $42,640/Yr

Phillips and Company Secu - Springfield, IL

Full-time

Springfield, IL

About the position

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will provide essential support to our office operations, ensuring that tasks are completed efficiently and effectively. This role requires proficiency in various administrative tasks, including managing files, utilizing software applications, and assisting with customer interactions. A background in dental reception or experience with QuickBooks is a plus.

Responsibilities

• Manage daily office operations, including filing, data entry, and maintaining organized records.
• Utilize Google Suite and Microsoft Office to create documents, spreadsheets, and presentations.
• Assist in bookkeeping tasks using QuickBooks as needed.
• Provide exceptional customer service by answering inquiries and assisting clients in a professional manner.
• Proofread documents for accuracy and clarity before distribution.
• Support the team with scheduling appointments and managing calendars.
• Serve as a personal assistant to senior staff members when required.
• Communicate effectively with both English-speaking and Spanish-speaking clients.

Requirements

• Proven experience as an Administrative Assistant or similar role.
• Familiarity with dental receptionist duties is preferred but not mandatory.
• Proficient in using Google Suite and Microsoft Office applications.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent proofreading skills with attention to detail.
• Ability to communicate effectively in both English and Spanish is a plus.
• A proactive approach to problem-solving and the ability to work independently.
• High school diploma or equivalent; additional qualifications as an administrative assistant or related field are advantageous.

Nice-to-haves

• Experience with QuickBooks
• Background in dental reception

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Relocation assistance
• Vision insurance