ADMINISTRATIVE ASSISTANT

$32,000 - $36,000/Yr

UNIFIED VAILSBURG SERVICE ORGANIZATION - Newark, NJ

Full-time - Entry Level

Newark, NJ

About the position

The Office Manager at Unified Vailsburg Service Organization (UVSO) will support the non-instructional operations of the Child Care Program. This role involves maintaining a professional and welcoming environment, managing communication, and assisting with various administrative tasks to ensure the smooth operation of the preschool program.

Responsibilities

• Operate as the primary contact at UVSO Ivy Hill Preschool Program, including answering phone calls, faxes, and electronic communication.
• Conduct CHRI and CARI checks for all staff.
• Organize, analyze, and streamline systems and processes for information collection including staff and student records.
• Collect and maintain documentation for OOL and process CACFP documentation for reimbursement monthly.
• Assist with tracking school data, including student attendance and behavior, and create systems to support school culture goals.
• Foster a welcoming and aesthetically pleasing environment.
• Organize and assist with maintenance of school supply inventory and technology support.
• Assist with planning and executing school events.
• Contribute to positive communication and relationship building with families and community partners.
• Support the collection and ongoing maintenance of all staff and student records and files.
• Provide support during emergencies as directed.
• Assist with scheduling requests for the Director of Education and Site Director.
• Process requests for education and program materials and supplies.
• Organize the distribution of instructional technology devices and ensure all devices are in working order.
• Monitor the condition of the building and submit repair requests as needed.
• Assist with preparation of documents and support administrative staff with professional development materials.

Requirements

• Three years of experience working in an office environment.
• High School Diploma required; some college credits preferred.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and Google Drive applications.

Nice-to-haves

• Experience in a child care or educational setting.
• Ability to manage multiple tasks and prioritize effectively.

Benefits

• Competitive salary between $32,000 - $36,000 per year.
• Full-time employment with potential for professional development.