Administrative Assistant

$41,600 - $41,600/Yr

OREGON EMPLOYMENT DEPARTMENT - Boardman, OR

Full-time - Entry Level

Boardman, OR

About the position

The Administrative Assistant will provide essential support to the Office & Purchasing Manager and other staff members. This role involves managing office operations, ensuring effective communication, and maintaining a safe and organized work environment. The position requires a proactive approach to customer service, inventory management, and compliance with safety standards.

Responsibilities

• Provide support to the Office & Purchasing Manager and other staff as required.
• Sort and distribute U.S. mail and manage overnight deliveries and shipments.
• Handle incoming and outgoing telephone calls professionally and efficiently.
• Maintain entry control and visitor screening at the front gate call box.
• Ensure proper PPE is available in the lobby area for visitors and vendors.
• Provide excellent customer service to internal and external customers.
• Manage supply inventory and order office supplies as needed.
• Oversee the functionality of office equipment and schedule maintenance.
• Use accounting/purchasing software for material requisition and purchasing functions.
• Maintain daily data input and other plant information.
• Comply with all state and federal laws, policies, and regulations.
• Promote a safe work environment by adhering to safety programs and policies.
• Maintain accurate schedules and reports for Co-Products.
• Communicate effectively with the Office & Purchasing Manager regarding work functions.
• Provide feedback within the team to foster collaboration and trust.
• Attend meetings and training to stay updated on policies and procedures.
• Assist in developing and adhering to department budgets.
• Maintain organized accounting and filing systems within the department.
• Plan meetings, lunches, and employee functions as required.

Requirements

• High School Diploma or equivalent.
• Minimum 3 years of office administration experience.
• Valid driver's license.
• Strong oral and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficient in using phone/voicemail systems and computer software including Word, Outlook, and Excel.
• Ability to learn and utilize an Enterprise System Software Package.

Benefits

• Medical
• Dental
• Vision
• Vacation
• Sick Leave
• Life Insurance
• Deferred Compensation