Administrative Assistant

Robert Half - Miami, FL

Full-time - Entry Level

Miami, FL

Administrative and Support Services

About the position

The Administrative Assistant position at Robert Half involves providing essential support to an investment firm in Miami Beach. The role is designed for individuals with a strong background in administrative tasks, particularly in fast-paced environments. Key responsibilities include managing meeting logistics, coordinating travel, and performing various office duties, all while maintaining a high level of detail and professionalism.

Responsibilities

• Manage conference room scheduling and setup to ensure smooth operations.
• Prepare materials for meetings and assist with overall meeting logistics.
• Perform general office duties, including data entry, filing, scanning, faxing documentation, and arranging catering for events.
• Coordinate travel arrangements, including flights, car rentals, and hotel accommodations.
• Draft and edit various communications, including memos, emails, invoices, reports, and instructional documents.
• Prepare both confidential and non-confidential correspondence with a meticulous attention to detail.

Requirements

• Minimum of 2 years in a similar administrative role.
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent typing speed and accuracy.
• Strong attention to detail and ability to manage multiple tasks.
• Proficiency in Spanish is required.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan