Administrative Assistant

GPM Investments - Fort Worth, TX

Full-time - Entry Level

Fort Worth, TX

Food and Beverage Retailers

About the position

The Regional Administrative Assistant plays a crucial role in providing comprehensive administrative support to the Region Operations Manager and Divisional Vice President. This position involves a variety of tasks aimed at ensuring smooth operations within the region, including managing communications, organizing schedules, and maintaining office systems.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute e-mail, correspondence memos, letters, faxes and forms
• Serve as the regional point person for all printing and supply requisitions
• Oversee the maintenance of the copier, printers and fax machine
• Make travel arrangements and reservations for internal and external customers
• Maintain contact lists
• Develop and maintain a filing system
• Assist in the preparation of regularly scheduled reports
• Create spreadsheets and PowerPoint presentations
• Provide analytical support to the management team
• Manage various databases
• Assist the management team with unemployment hearing requests
• Provide support for remote operations leadership
• Assist in maintaining all alcohol and tobacco licensing

Requirements

• Proven experience as an administrative assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment like faxes, copiers and printers
• Proficiency in MS Office
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High school degree; Associate's degree preferred