Administrative Assistant

$75,000 - $85,000/Yr

Confidential - Philadelphia, PA

Full-time - Entry Level

Philadelphia, PA

About the position

We are seeking a highly organized and detail-oriented Administrative Assistant to primarily support our legal department. In this role, you will provide crucial administrative support, ensuring efficient daily operations and assisting with key tasks related to legal processes. Experience in supporting other departments such as finance, HR, and operations is a plus.

Responsibilities

• Provide administrative support to the legal department, including organizing files, managing correspondence, and preparing reports.
• Assist with preparing and maintaining legal documents, contracts, and licensing agreements.
• Support scheduling for the legal team, including meetings, agenda preparation, and minute-taking.
• Maintain databases and filing systems, ensuring all legal records are up-to-date and easily accessible.
• Prepare and edit presentations, spreadsheets, and other documents for the legal team.
• Handle sensitive and confidential legal information with discretion.
• Track deadlines and assist with managing legal projects and workflow.
• Coordinate travel arrangements and manage calendars for the legal team.
• Provide general administrative support to other departments (finance, HR, operations) as needed.

Requirements

• 3-8 years of experience in an administrative role, with experience supporting a legal department preferred.
• Strong organizational and multitasking abilities, with excellent attention to detail.
• Highly proficient in technology, including Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with professionalism and discretion.
• Experience in industries such as retail and hospitality is a plus.
• Strong problem-solving skills and a proactive approach to tasks.

Benefits

• Competitive base salary ranging from $75,000 to $85,000
• Quarterly bonus program
• Referral bonus programs
• Paid vacation and sick time
• Comprehensive medical, dental, and vision benefits
• Flexible schedule