ADMINISTRATIVE ASSISTANT

PHLOX VETERINARY CLINIC - Milwaukee, WI

Full-time

Milwaukee, WI

About the position

The Administrative Assistant will provide comprehensive administrative support to ensure the smooth operation of the office. This role involves managing schedules, facilitating communication, and performing a variety of tasks to ensure the team operates efficiently. The successful candidate will be detail-oriented, resourceful, and adaptable in a fast-paced environment.

Responsibilities

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Serve as a point of contact for internal and external communications, responding to inquiries and directing them as appropriate.
• Assist in the preparation of budgets and reports, ensuring all documents are accurate and submit them in a timely manner.
• Maintain office supplies inventory and place orders as needed.
• Coordinate and schedule meetings, including agendas and materials preparation.
• Handle incoming and outgoing mail, emails, and phone calls.
• Assist with data entry and file management to ensure accurate record-keeping.
• Support various office and administrative functions, including project management assistance and event coordination.
• Uphold confidentiality and handle sensitive information with discretion.

Requirements

• High school diploma or equivalent; an associate degree or bachelor's degree in business administration or a related field is preferred.
• Proven experience as an administrative assistant or in another relevant administrative support role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with office productivity software.
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
• Excellent written and verbal communication skills.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work independently as well as part of a team.
• Familiarity with office equipment and procedures.

Benefits

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• A collaborative and supportive work environment.