Administrative Assistant

$54,000 - $66,000/Yr

Seabrook Blue Dolphin Yachting Center - Houston, TX

Full-time - Entry Level

Houston, TX

Amusement, Gambling, and Recreation Industries

About the position

The Administrative Assistant at Blue Dolphin Yachting Center, Inc. plays a crucial role in supporting the President and other administrative staff by ensuring effective communication and timely completion of administrative tasks. This position requires a highly organized and proactive individual who can manage various responsibilities to improve operational efficiency within the company.

Responsibilities

• Assist in the execution of work responsibilities to achieve company goals and improve operational efficiency.
• Greet visitors, manage phone calls, handle mail and shipments, respond to emails, create correspondence, and prepare reports.
• Coordinate and schedule meetings and appointments.
• Negotiate and manage the purchase of office supplies and services, ensuring cost-effectiveness and adherence to budgetary constraints.
• Serve as liaison to the Board of Trustees for multiple charitable foundations, preparing meeting agendas, recording minutes, and managing related correspondence, meeting binders, and communications.
• Assist in preparing correspondence and legal documentation, and liaising with lawyers, accountants, etc.
• Provide operational support for marina operation, including accounts receivable & payable, maintenance contracts, employee management, and payroll.

Requirements

• 10 years of administrative assistant experience required.
• 5 years of proficient QuickBooks working knowledge required.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and other relevant software.
• Ability to handle confidential information with discretion and professionalism.
• Excellent communication and interpersonal skills with a customer service focus.
• Ability to multitask, prioritize, and manage time effectively.
• Exceptional attention to detail, ability to work independently and 'follow up' until tasks are completed.

Nice-to-haves

• 1 year of QuickBooks experience preferred.

Benefits

• Seven (7) paid holidays: New Year's Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day, Day After Thanksgiving, Christmas Day
• Paid Vacation: Eligible for 10 vacation days after a 6-month probationary period.
• Entitled to five (5) paid sick days starting from the first day of employment.
• 100% company paid health insurance.
• Dental and vision insurance available.
• 401(k)