Administrative Assistant

Humana - Topeka, KS

Full-time - Entry Level

Topeka, KS

Insurance Carriers and Related Activities

About the position

The Administrative Assistant 3 at Humana plays a crucial role in providing comprehensive administrative support to executive leaders and their teams. This position involves managing schedules, coordinating meetings, and ensuring effective communication within the office. The role requires attention to detail and the ability to handle moderately complex tasks efficiently, contributing to the overall productivity of the department.

Responsibilities

• Manage the outlook calendar for executive leaders.
• Coordinate internal and external meetings, including scheduling and ensuring meeting amenities are available.
• Answer telephones, screen calls, and take messages promptly and accurately.
• Manage travel arrangements for executives and team members.
• Transcribe, type, format, and proofread various materials such as correspondence, reports, and presentations.
• Schedule and coordinate large meetings involving senior leaders.
• Process labels for UPS shipments.
• Provide telephone coverage and manage voicemail when away.
• Prepare PowerPoint presentations and develop spreadsheets as needed.

Requirements

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in word processing, presentation, graphics, and spreadsheet software.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and prioritize effectively.

Nice-to-haves

• Experience supporting executive leadership.
• Familiarity with travel arrangement processes.
• Knowledge of office management systems and procedures.

Benefits

• Health insurance coverage.
• 401(k) retirement savings plan.
• Paid time off and holidays.
• Opportunities for professional development.