Administrative Assistant

Bel Environmental Engineering - Livonia, MI

Full-time - Entry Level

Remote - Livonia, MI

Professional, Scientific, and Technical Services

About the position

The Administrative Assistant at BEL Environmental Engineering will play a crucial role in supporting the administrative and financial operations of the firm. This position is designed for a detail-oriented and organized individual who can ensure smooth office management while assisting with accounting tasks. The role involves a variety of responsibilities, including managing communications, maintaining office supplies, and supporting financial processes.

Responsibilities

• Support management and team members with administrative tasks as needed to ensure smooth operations.
• Respond to general business emails, vendor emails, and phone calls.
• Maintain inventory of office supplies, kitchen supplies, and restocking items as required.
• Sort and distribute mail and deliveries; may include dropping packages at post office/FedEx/Ups.
• Help coordinate office social events such as happy hour, company meetings, and other activities.
• Assist with preparation and cleanup related to office events and meetings.
• Perform general housekeeping tasks to maintain a clean and professional office environment.
• Assist with accounts payable and receivable, including processing invoices and payments, identifying discrepancies.
• Scan and upload invoices and documents as appropriate.
• Monthly credit card statement reconciliation and entries.
• Manage business vendors and new vendor setup by serving as accounts payable liaison for communicating requirements.
• Prepare and organize weekly payment runs for review.
• Monitor email inbox for invoices due to vendors.

Requirements

• High School Diploma or equivalent; associate or bachelor's degree preferred but not required.
• Three (3) years+ previous experience as an Administrative Assistant, Accounting Assistant/Clerk or Office Admin Assistant.
• Proficiency in MS Office (Word, Excel, Outlook).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational skills with the ability to multi-task.
• Ability to work independently on assigned tasks as well as to accept directions or given assignments.
• Good communication skills, able to work as part of a team, and able to follow instructions accurately.
• Knowledge of basic bookkeeping procedures is a plus.
• Experience with Deltek Ajera is preferred.
• Experience in a consulting or engineering firm is preferred.

Nice-to-haves

• Experience with Deltek Ajera is preferred.
• Experience in a consulting or engineering firm is preferred.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Tuition reimbursement
• Vision insurance