Administrative Assistant

$36,400 - $47,840/Yr

Connexsphere Flow - Madison, WI

Full-time - Entry Level

Madison, WI

About the position

The Administrative Assistant will play a crucial role in supporting the daily operations of the office by performing a variety of administrative tasks. This position is designed for an organized and efficient individual who can ensure the smooth functioning of the office, provide clerical support to management, and help maintain a productive work environment.

Responsibilities

• Organize and maintain office files, supplies, and equipment; manage schedules, and ensure a clean and professional office environment.
• Manage calendars, schedule meetings, appointments, and travel arrangements for executives or team members.
• Act as the first point of contact for internal and external communications, including phone calls, emails, and in-person interactions.
• Accurately input data into databases, maintain records, and organize documents (both physical and digital).
• Prepare meeting agendas, take minutes, coordinate events or small office gatherings, and ensure necessary logistics.
• Provide general support to visitors and respond to inquiries, ensuring excellent service.
• Assist with miscellaneous projects or research tasks as assigned.

Requirements

• High school diploma or equivalent; additional qualifications as an Administrative Assistant or in a related field is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask and prioritize workload.
• Ability to work independently and as part of a team.
• Professional demeanor and appearance.