Administrative Assistant

$33,280 - $37,440/Yr

Little Flower Montessori School - Edison, NJ

Full-time - Entry Level

Onsite - Edison, NJ

Educational Services

About the position

The Administrative Assistant at Little Flower Montessori School plays a crucial role in supporting the daily operations of the school office. This temporary position, lasting 12-15 weeks, involves a variety of administrative tasks, including maintaining student records, coordinating events, and fostering relationships with parents, students, and staff. The ideal candidate is motivated, punctual, and possesses strong organizational skills.

Responsibilities

• Provide front of house office and administrative support to families, staff, and students
• Administer and collect student forms for all students, such as medical records, school policy documents, lunch menus, emergency contact cards
• Enter data and maintain student information up to date in our school database systems
• Create and maintain filing systems, both electronic and physical as needed
• Maintain all state regulations documents in central binder
• Execute and send lunch menus and monthly newsletters
• Execute monthly/quarterly supply orders such as office supplies/paper/toner and snacks
• Ensure the office is clean and organized
• Assist with answering calls and greeting visitors to the school
• Monitor daily arrival/dismissal and assign other tasks in support of fulfillment of the school's mission
• Coordinate communications/notices home to parents
• Assist with Admissions and other specified school events including staff meetings
• Assist in scheduling appointments and maintaining calendars using Gmail and Google Calendar
• Perform other additional tasks assigned by the school to ensure operational efficiency

Requirements

• Strong computer skills, including a high level of proficiency in Microsoft Office
• Competency in Zoom, Google Classroom, Google Sheets, Google Docs, Google Slides and Gmail
• Outstanding oral and written communication skills
• Excellent typing skills
• Excellent public speaking skills - MUST be able to speak at small to large events (20 to 900 people)
• High school or equivalent education
• 2 years of customer service experience (preferred)

Nice-to-haves

• People oriented - enjoys building a rapport with parents, students, and staff
• Consistently punctual and responsible
• Positive attitude and presentable appearance
• Multitasker - adaptable and flexible with changes
• Enjoys fast-paced work environment that requires constant activity
• Outstanding organizational and prioritization skills
• High attention to detail
• Team mentality but can also work well independently
• Takes initiative and is a quick problem solver
• Strong work ethics and takes pride in their work
• Achievement oriented - takes pride in their work and likes to take on new challenges
• Friendly, confident, professional demeanor

Benefits

• Competitive pay of $16.00 - $18.00 per hour
• Full-time schedule with expected hours of 40 per week
• Monday to Friday work schedule