Administrative Assistant

Land O'Frost - Munster, IN

Full-time - Entry Level

Munster, IN

Merchant Wholesalers, Nondurable Goods

About the position

The Administrative Assistant, Sales & Marketing at Land O'Frost plays a crucial role in supporting the SVP of Sales, Marketing & Innovation. This position involves managing administrative tasks, calendar management, expense reporting, and coordinating key events such as the annual sales meeting and trade shows. The ideal candidate will be outgoing, experienced, and team-oriented, ensuring the smooth operation of the SVP's day-to-day business activities.

Responsibilities

• Provide administrative support to the SVP of Sales, Marketing & Innovation.
• Manage calendar and expense reporting for the SVP and VP of Sales.
• Coordinate and execute the annual National Sales Meeting.
• Lead the team for key trade show events execution.
• Manage the promotional 'swag' budget and inventory for the sales & marketing team.
• Design promotional items with approved vendors as needed.
• Communicate meeting minutes and provide historical information for meetings.
• Advise the SVP and VP of scheduled events and special situations requiring immediate action.

Requirements

• Minimum of a 2-year associate college degree.
• 5 years of executive administrative support experience.
• 5 years of calendar management experience using Microsoft Office Outlook.
• Proficiency in expense reporting administration.
• Strong written and verbal communication skills.
• Expertise in Microsoft Office products (PowerPoint, Excel, Word, Outlook).
• Experience using Salesforce.com preferred.
• Proficiency in meeting planning for group functions of 10-50 persons.
• Strong multi-tasking capabilities and exceptional organizational skills.

Nice-to-haves

• 7 years of experience with Microsoft Office products.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance