Administrative Assistant

$45,760 - $45,760/Yr

Windsor United Church Of Christ

Part-time - Entry Level

Hybrid

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

Windsor United Church of Christ is seeking a part-time Administrative Assistant to support the church's pastoral staff, musicians, and congregation. This role involves a variety of administrative duties, including preparing newsletters, managing church calendars, and assisting with financial accounts. The ideal candidate will be organized, detail-oriented, and possess strong communication skills, serving as the first point of contact for the church.

Responsibilities

• Prepare resources for worship services such as bulletins and Powerpoint slides.
• Answer telephone, emails, and handle other inquiries and requests as appropriate.
• Maintain Elexio, the church databases including membership directory.
• Assist pastor(s)/staff, ministries, and lay leadership with posting minutes, announcements, and special event information for print and digital distribution.
• Purchase office supplies as authorized by the approved budget.
• Support the church's annual stewardship campaign, including correspondence preparation.
• Be the 'face of welcome' for people reaching out to the church by social media, email, telephone, or by coming into the office.
• Create, format and distribute church newsletter and maintain the church calendar.
• Update church website and social media outlets as needed.
• Compile and print annual report.
• Maintain a list of vendors used for maintenance work and work with the Board of Trustees in contacting vendors for routine maintenance and repairs, and annual inspections.
• Provide building keys consistent with policies set by the Board of Trustees.
• Maintain confidentiality of private information.
• Contribute to a collegial team atmosphere in the church.
• Enter financial data in Quickbooks, the church's accounting system.
• Reconcile financial activity and produce monthly financial reports.
• Monitor online giving, add funds as needed and answer member questions.
• Track membership giving in Elexio and produce quarterly giving statements.
• Make deposits of donations.
• Reconcile the annual budget with income/disbursements, working with the church treasurer.
• Process payroll, employee benefits, and insurance cooperatively with the church treasurer.
• In cooperation with the church treasurer, process accounts receivable and payables.
• Fulfill tax-related requirements including reporting and paying quarterly taxes.

Requirements

• High school degree or equivalent; an Associate or Bachelor's degree is a plus.
• Previous office experience is preferred.
• Self-motivated and detail-oriented.
• Ability to solve issues and manage daily tasks in a courteous, calm, and professional manner.
• Excellent organizational skills and ability to respond to situations and needs as they arise.
• Trustworthy and able to keep sensitive information confidential.
• Proficiency in Microsoft Office, Google Workspace, and Quickbooks.
• Willingness to learn church software Elexio and website software.
• Skilled in Google Calendar, email, voicemail, and social media.

Nice-to-haves

• Experience in social media management.
• Experience with church software and website management.

Benefits

• Paid time off