Administrative Assistant

Genesis Technical Staffing - Billingsley, AL

Full-time

Billingsley, AL

Administrative and Support Services

About the position

The Administrative Assistant role in Billingsley, AL is a full-time contract position focused on providing comprehensive administrative support to project teams. The position involves maintaining a safe work environment, processing timesheets, and assisting in the development of project reports and presentations. The role requires flexibility to adapt to emergent work requirements and involves communication with various departments to ensure compliance and administrative procedures are followed.

Responsibilities

• Promote and maintain a safe work environment.
• Process, track, and coordinate the completion of staff timesheets and procurement card reports.
• Assist in the tabulation, tracking, and development of critical project statistical information.
• Help develop and publish weekly and monthly project reports.
• Organize and catalog key project files such as change notice request forms and records of decision.
• Gather information and finalize extensive monthly project status PowerPoint presentations.
• Support records retention efforts associated with large construction projects.
• Fill in for executive administrators when needed.
• Maintain professionalism and responsiveness in all interactions with managers and staff.
• Communicate with Compliance and HR organizations in support of the project team.
• Ensure adherence to administrative, accounting, and compliance procedures.
• Perform various administrative office duties including maintaining office supplies and managing travel arrangements.

Requirements

• 1 year of experience with Microsoft PowerPoint is required.
• Ability to commute to Billingsley, AL is required.