Administrative Assistant

Robert Half - Parsippany-Troy Hills, NJ

Full-time - Entry Level

Parsippany-Troy Hills, NJ

Administrative and Support Services

About the position

The Administrative Assistant role at Robert Half is a long-term contract position based in Parsippany, NJ. This pivotal role focuses on clerical tasks, customer service, and data entry, supporting the legal team in the US and Canada with time-sensitive documents and various administrative functions.

Responsibilities

• Efficiently and accurately process new matters
• Monitor an online contract mailbox and distribute relevant emails to the team
• Conduct brief legal research using legal tracker to ensure contracts have been previously reviewed
• Participate in the implementation of a new system, Service Now
• Assist with scanning documents and managing overflow work
• Communicate effectively with team members
• Ensure high attention to detail when reading legal documents
• Support the legal team in the US and Canada with time-sensitive documents
• Proactively manage tasks without waiting for instructions
• Play a crucial role in the implementation of a new matter intake system
• Perform data entry and data transfer tasks.

Requirements

• Minimum of 1 year experience in an administrative role
• Proficient in answering inbound calls and handling customer inquiries
• Exceptional customer service skills
• Experience in data entry tasks
• Ability to correspond effectively through email
• Comfortable with both inbound and outbound calls
• Proficient in Excel for data management and analysis
• Familiarity with Outlook for email and calendar management
• Experience with PowerPoint for creating presentations
• Ability to schedule appointments efficiently
• Proficient in Word for document creation and editing
• General competence in using Office Suite for administrative tasks.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan