Administrative Assistant

Robert Half - San Diego, CA

Full-time - Entry Level

San Diego, CA

Administrative and Support Services

About the position

The Administrative Assistant will support the administrative functions of a rapidly growing biotech company, playing a crucial role in facilitating workflow processes and ensuring office efficiency. This position requires a highly organized and detail-oriented individual who can manage various administrative tasks effectively.

Responsibilities

• Manage daily office administrative activities, including day-to-day operations, scheduling, correspondence, and filing
• Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands
• Coordinate company meetings, events, and sessions with other department assistants
• Provide administrative support to the team
• Prepare, proofread, and edit internal and external documents
• Execute data entry duties
• Coordinate schedules, appointments, and bookings
• Manage inventory of office supplies and equipment
• Assist in preparations of presentations, reports, and meeting documents
• Interact with clients, vendors, and visitors

Requirements

• Degree in Business Administration or a related field
• At least 1-3 years of administrative support experience, preferably in the biotech or related industry
• Excellent administrative, organizational, and problem-solving skills
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook)
• Exceptional written and oral communication skills
• Detail-oriented and highly organized, with an ability to handle multiple tasks simultaneously
• High level of confidentiality and discretion
• Ability to work independently and as part of a team

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan