Administrative Assistant

Pbi - Sulphur, LA

Full-time - Entry Level

Sulphur, LA

Construction of Buildings

About the position

PBI International is looking for a highly organized and detail-oriented Administrative Assistant to support the Operations Department and Office Manager in Sulphur, LA. This full-time role is essential for ensuring the smooth functioning of office operations and providing critical administrative support.

Responsibilities

• Provide administrative support to the Operations Department and Office Manager as needed.
• Manage the day-to-day maintenance of office operations, including handling incoming mail, ordering supplies, overseeing office equipment, and managing billing processes.
• Assist with Accounts Payable tasks, ensuring accurate and up-to-date financial records.
• Support the creation and processing of purchase requisitions.
• Greet and assist visitors, as well as new hire applicants, maintaining a professional and welcoming office environment.
• Work collaboratively with the administrative team to manage office functions, including answering mainline phones and addressing general inquiries.
• Organize and maintain both digital and physical office files, documents, and records.
• Input and update data in spreadsheets, databases, and systems as required.
• Handle confidential and sensitive information with discretion and professionalism.

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is required.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Self-motivated with the ability to manage multiple tasks independently while meeting deadlines.
• A minimum of 2 years of experience in an office environment is required.

Nice-to-haves

• Ability to occasionally lift and move items weighing up to 10 pounds and perform tasks that may involve standing, kneeling, or stooping.

Benefits

• Comprehensive medical, dental, and vision coverage.
• Long-term and short-term disability insurance.
• Voluntary life insurance options.
• Paid Time Off (PTO).
• 401(k) retirement plan with company match.