Administrative Assistant

$44,678 - $46,862/Yr

Willis Smith - Newburyport, MA

Part-time - Entry Level

Remote - Newburyport, MA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Administrative Assistant position is a part-time role focused on supporting real estate operations through client follow-ups, lead management, marketing coordination, and administrative tasks. The role requires a valid Massachusetts Real Estate License and involves a hybrid work environment, allowing for flexibility in work location while ensuring effective communication and organization within the real estate team.

Responsibilities

• Schedule and follow up on client meetings.
• Handle communication with past clients for potential leads.
• Maintain regular check-ins with current clients (both buyers and sellers).
• Put past clients on a neighborhood watch.
• Add clients to postables and constant contact.
• Send quarterly hard mailers and postcards for 'Just Listed' and 'Just Sold'.
• Manage deal tracker and KV Core.
• Oversee Zillow Funnel management and review requests.
• Send anniversary cards to clients.
• Maintain and update CRM with new leads, client information, and communication history.
• Follow up on leads and referrals to keep them warm.
• Draft and schedule social media posts to highlight listings, open houses, and other events.
• Coordinate the design and distribution of print and digital marketing materials (flyers, postcards, etc.).
• Order photography, virtual tours, and videography for listings.
• Organize and promote open houses.
• Prepare open house materials (sign-in sheets, brochures, etc.).
• Communicate with contractors, photographers, stagers, and inspectors to ensure services are taken care of.
• Update sales and marketing reports, tracking property views, days on the market, and feedback from showings.
• Assist with personal calendar management, scheduling, and reminders.

Requirements

• Valid Massachusetts Real Estate License is required.
• Experience in QuickBooks is preferred.

Benefits

• Hybrid work environment
• Flexible scheduling
• Part-time hours