Administrative Assistant

C.R Wannamaker Law Pllc • Las Vegas, NV

474d • $37,440 - $38,646

About The Position

C.R. Wannamaker Law, PLLC is seeking a dedicated Administrative Assistant to support its legal team in a new office in Las Vegas, NV. The role involves managing a variety of administrative tasks to ensure smooth daily operations, assisting attorneys with case-related work, and contributing to the overall efficiency and professionalism of the office. Responsibilities also include attending marketing events, meeting with clients, and processing payments as necessary.

Requirements

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in business administration, legal studies, or a related field is preferred.
• Minimum of 2 years of experience as an administrative assistant, office manager, or in a similar role, preferably in a legal or professional services environment.
• Familiarity with legal terminology and procedures is a plus.
• Experience managing calendars, scheduling, and organizing both digital and physical files.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with legal software or case management tools is an advantage.

Nice To Haves

• Preferred bilingual abilities in Spanish to facilitate effective client interactions.
• Exceptional verbal and written communication capabilities to interact effectively with clients, staff, and external parties.
• Proven ability to manage multiple tasks efficiently, prioritize responsibilities, and maintain attention to detail in a fast-paced environment.
• Demonstrated skill in meeting multiple deadlines and ensuring timely task completion.
• Advanced proficiency in Microsoft Office Suite and Google Suite, with a willingness to learn and adapt to legal and office management software.
• Proactive identification of issues and provision of practical solutions to enhance office operations.
• Ability to handle sensitive information with utmost discretion and maintain confidentiality in all legal and administrative matters.
• Professional and courteous demeanor, capable of fostering positive relationships with clients, colleagues, and vendors.
• Strong attention to accuracy when preparing documents, managing files, and handling communications.
• Adaptability to changing priorities and proactive initiative in a dynamic, growing office environment.
• Collaborative and supportive team player, contributing to a positive team atmosphere.
• Committed to delivering exceptional client service, meeting their needs with professionalism and efficiency.

Responsibilities

• Provide comprehensive administrative support to attorneys and legal staff, including calendar management, appointment scheduling, and file maintenance.
• Prepare and format legal documents, correspondence, reports, and other materials.
• Greet and assist clients, visitors, and callers, ensuring a professional and welcoming experience.
• Manage office supplies, inventory, and equipment to maintain smooth daily operations.
• Handle all incoming and outgoing communications, including mail, emails, and phone calls.
• Organize and maintain both physical and digital filing systems.
• Assist in preparing presentations, reports, and other office-related tasks as needed.
• Coordinate meetings, travel arrangements, and office events.
• Support legal staff with case management, research, and additional tasks as required.
• Ensure strict adherence to office policies, procedures, and compliance standards.
• Participate in marketing events to promote the company and network with potential clients.
• Schedule and conduct meetings with clients to obtain signatures on important documents.
• Handle payment processing tasks when required, ensuring timely and accurate transactions.
• Undertake additional responsibilities as assigned by management to contribute to the smooth functioning of the organization.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: High school or GED